Usernames and passwords shall not be shared, written down or stored in easily accessible areas. 9.2. Ensure that a test engineering (i.e. Lock out the caller to a voice mail account after three (3) attempts at pin validation. Word. 1.0 Purpose must protect restricted, confidential or sensitive data from loss to avoid reputation damage and to avoid … Access via unencrypted protocols (i.e Telnet / FTP) is not allowed without prior Information Security approval. 17.8.4. Cover, at a minimum, prevention of common OWASP Top 10 coding vulnerabilities in software development processes, including the following: 22.214.171.124. 20.1.4. 2.2.3. 19.1. IT Policies at University of Iowa. All individual accesses to PII. Specifically, this policy aims to define the aspect that makes the structure of the program. Used to synchronize the time of a computer client or server to another server or reference time source, such as a radio or satellite receiver or modem. Limit the number of concurrent connections to two (2), where possible. 7.3. Rapid7 IDR). The granting of access rights to a user, program or process. 26.7. 8.5. Storing or placing any item on top of network cabling shall be avoided. 8.10.2. You can … 25.3. As soon as possible after notification, not to exceed twenty-four (24) hours, rights to all systems shall be removed unless a specific exception request is received from Talent, Legal or Information Security. Monitor all data exchange channels to detect unauthorized information releases. These policies will be reviewed at least once per calendar year and updated to meet current best practice. Devices owned by personal shall never be used to access customer data, unless appropriate monitored controls, approved by Information Security, have been implemented. 8.9.3. All removable media brought in from outside iCIMS shall be scanned for viruses/malware prior to use. 7.5. Facility which allows callers to leave voice messages for people who are not able to answer their phone. Employee owned mobile devices shall have the ability to connect to a network separate from the guest network, where feasible. Remote access servers shall be placed in the firewall DMZs. 4.4.1. For clarity, excluded compensation or performance information shall be anonymous as to the current or past employee/intern, shall not reasonably be linked back to a current or past employee/intern, and shall not contain any Personal Data. 8.7. Pages. Education. Initialization of/changes to system logging. These penetration tests shall include the following: 10.1.1. Clocks of information processing systems performing critical or core functions within the iCIMS environment shall be synchronized to a single reference time source (i.e., external time sources synchronized to a standard reference, such as via NTP). End-of-life and/or unsupported network devices shall not be used and, if discovered, removed from the network as soon as possible. 1.4. Passwords shall not be easily guessable. If a system has been identified as potentially infected and removal/quarantine of the virus/malware cannot be definitively proven, the system shall be completely wiped and re-imaged. Administrator, superuser, and service account passwords shall be stored in a secure location, for example a fire safe in a secured area. Institutions such as the International Organization of Standardization (ISO) and the U.S. National Institute of Standards and Technology (NIST) have published standards and best practices for security policy formation. Ensure findings are addressed in a timely manner. Properly maintain inventory logs of all media and conduct media inventories at least annually. 28.1.3. Notwithstanding the foregoing, if stored or cached information resides on a removable device, Personnel will follow company policies and procedures, including acceptable use requirements as defined in the Employee Handbook and Data Security and Privacy Statement, to mitigate the risk of a Data Breach. The Information Security Policy determines how the ITS services and infrastructure should be used in accordance with ITS industry standards and to comply with strict audit requirements. Restriction of physical access to wireless access points, gateways, and handheld devices. 28.1.4. A4:2017- XML External Entities (XXE) 14.5. Unless otherwise specified within this IT Security Policy, the following security requirements shall be adhered to when creating passwords: 2.1.1. Logs shall be retained for one year. 27.2. 9.11.2. 7.7. Disposal logs that provide an audit trail of disposal activities shall be securely maintained. 9.14. The objectives of an IT security policy is the preservation of confidentiality, integrity, and availability of systems and information used by an organization’s members. Thus, an effective IT security policy is a unique document for each organization, cultivated from its people’s perspectives on risk tolerance, how they see and value their information, and the resulting availability that they maintain of that information. As such, the iteration count shall be balanced to ensure an appropriate security vs. performance balance in order to resist brute-force search attacks. 25.2. Base 10 digits (0 through 9). Any messaging service shall be approved by Information Security prior to usage and shall include appropriate audit trails and encryption of data at rest and in transit. 17.1.3. 2.2.6. Effective IT Security Policy is a model of the organization’s culture, in which rules and procedures are driven from its employees' approach to their information and work. 17.1.6. Training shall cover information security policies, as well as best practice. Only authorized, supported, and properly licensed software shall only be installed on iCIMS owned or managed systems. Zero-day patches shall be applied on all systems containing Subscriber Data and critical systems within 14 days, and all other systems within 30 days. The purpose of this Information Technology (I.T.) 3.2. 18.2.3. Success or failure indication. Specialized training shall be given to key stakeholders (i.e., incident reporting and management, ISO 27001, security policy and process, assessment response best practice, etc.). 1.3. 25.4. Separate internal and external call forwarding privileges shall be in place to prevent inbound calls being forwarded to an outside line. 4.4.6. Users (including temps, consultants, and contractors) shall formally request access to systems with only the rights necessary to perform their job functions. Remove external access to subscriber databases immediately upon notification that subscriber has terminated their relationship with iCIMS. Guest Network: Accessible by guests with appropriate employee approval or employees with minimal web-filtering in place (no direct access to corporate/production network). Ensure that the Principle of Least Privilege using role-based access control (RBAC) is followed for all users. Usage of role-based access controls (RBAC) shall be implemented to ensure appropriate access to networks Security related monitoring tools and software shall only be used as required by role, and only when authorized by Information Security. Awareness training regarding secure coding shall be conducted at least once per calendar year. 13.7. 7.6. before installing in production. Any paper and electronic media that contain Subscriber Data, PII, SCI or Personal Data shall be physically secured. Direct access between the Internet and any system containing PII shall be prohibited. 4.3.8. Servers shall be physically secured. Performance impact. Anti-virus software shall be updated regularly for all workstations and servers with the latest anti-virus patches and/or signatures, where applicable. 4.3. Sufficient power availability shall be in place to keep the network and servers running until the Disaster Recovery Plan can be implemented. If a session has been idle for more than ten (10) minutes, the user shall be required to re-enter the password to re-activate access. Protocol that allows a remote host to login to a UNIX host without using a password. Personnel and authorized third parties shall ensure that SCI, PII, PI, and customer data are only recreated in hardcopy format where absolutely needed for an identified purpose and are appropriately secured. 4.3.2. 1. Many of these regulatory entities require a written IT security policy themselves. Ensure proper user management for all users as follows: 8.9.1. To enable data to be recovered in the event of a virus outbreak regular backups will be taken by the I.T. Devices owned by personal or authorized parties are not allowed to connect to corporate or production networks. Unauthorized copies of software Do not match voice mail access pins to the last six (6) digits of the phone number. Protection of iCIMS proprietary software and other managed systems shall be addressed to ensure the continued availability of data, systems, and applications to all authorized parties, and to ensure the integrity and confidentiality of impacted data and configuration controls. Passwords shall be protected in storage by hashing following Data Protection & Encryption Policy. To provide data confidentiality in the event of accidental or malicious data loss, all Personal Data, PII, SCI or Subscriber Data shall be encrypted at rest. 2.1.7. 22.1. 8.3. Hardening based on industry best practice (i.e. 22.1.3. End-of-life and/or end-of-support servers shall not be used and, if discovered, removed from the network as soon as possible. 7.4. 17.6. Confidentiality of all data, both iCIMS and Subscriber Data, shall be maintained through discretionary and mandatory access controls administered by iCIMS or the respective Subscriber, as applicable. 9.5. EDUCAUSE Security Policies Resource Page (General) Computing Policies at James Madison University. Information security policy:From sales reports to employee social security numbers, IT is tasked with protecting your organisation's private and confidential data. Change of definitions is only allowed by the IT Department, or authorized parties who have been specifically granted administrator access. The review shall be based on system criticality and data type. 9.9. A8:2017- Insecure Deserialization 16.3. Revalidation timeouts for SaaS products and services used by iCIMS Personnel must be set to 12 hours or less, in compliance with NIST 800-63b. 4. 29.2. Personnel shall inform the IT Department immediately in the event of a possible virus infection. UPS software shall be installed on all servers to implement an orderly shutdown in the event of a total power failure. 23.4.3. 13.8.2. Employment at iCIMS is contingent upon a satisfactory background and/or criminal records check, including where applicable: 28.1.1. 14.4. 2.1.3. 3.4. 1.8. Small telephone exchange used internally within a company. 17.1.2. Server operating systems shall be patched within 30 days of a critical and/or security patch release. Where required and/or permitted by applicable local law, iCIMS will conduct a pre-employment background and/or criminal records check on all new hires. English lowercase characters (a through z) Access to shared network/service/system power user/root/admin passwords shall be controlled and limited to no more than three administrators. Perform internally conducted internal and external vulnerability tests at least quarterly. Work Experience. Partner Portal 126.96.36.199. Validate proper role-based access control (RBAC). 9.3. 5.1. All internet facing rule set modifications shall be reviewed and approved by the Information Security Department prior to implementation. Set first-time passwords to a unique value for each user and change immediately after the first use. Personal Data, PII, SCI or Subscriber Data shall not be stored on equipment not owned or managed by iCIMS, Inc. 9.10.3. Risk management non-conformities and identified risks. 8.6. IT Security Policy 2.12. An updated and current security policy ensures that sensitive information can only be accessed by authorized users. Therefore, it is important to write a policy that is drawn from the organization’s existing cultural and structural framework to support the continuity of good productivity and innovation, and not as a generic policy that impedes the organization and its people from meeting its mission and goals. 17.1.7. A Security Policy Template contains a set of policies that are aimed at protecting the interests of the company. 16.2.1. iCIMS data shall be removed from employee owned mobile devices within the timelines defined in termination policies. IT Policy and Procedure Manual Page ii of iii How to complete this template Designed to be customized This template for an IT policy and procedures manual is made up of example topics. A multi-tier architecture that prevents direct access to data stores from the internet. Data Classifications . 9.11.4. Two-factor authentication (TFA) or multi-factor authentication (MFA) shall be used for any services remotely accessible by personnel and/or authorized third parties (e.g. Test, Development and Production Environments. 4.3.3. An information security policy needs to reflect your organisation’s view on information security and must: 1. Routers, Hubs and Switches. 188.8.131.52. 9.12. 4.5.2. 17.6.3. 26.5. Provide information security direction for your organisation; 2. 12.3. 184.108.40.206. A10:2017- Insufficient Logging & Monitoring. Web Filtering/Cloud Access Security Broker (CASB) Failure to patch within defined timelines could result in disciplinary action, up to and including termination. A7:2017- Cross-Site Scripting (XSS) Digital signatures shall use RSA, DSS with a minimum key length of 2048 bits and minimum digest length of 256. Information Security Policies, Procedures, Guidelines Revised December 2017 Page 6 of 94 PREFACE The contents of this document include the minimum Information Security Policy, as well as procedures, guidelines and best practices for the protection of the information assets of the State of Oklahoma … Attestation of successful completion, including the remediation status of any findings. This shall include changing any vendor-supplied defaults (passwords, configurations, etc.) All systems shall be built from original, clean master copies to ensure that viruses are not propagated. 1.12. 4.4.5. Documented policies and process shall be implemented to ensure appropriate encryption and key management is in place. 2.2.12. Render all passwords inaccessible during transmission using encryption as defined in Data Protection & Encryption Policy. 13.2. 17.2.4. 1.9. The Information Security Policy provides an integrated set of protection measures that must be uniformly applied across Jana Small Finance Bank (JSFB) to ensure a secured operating environment for its business operations. 2.2. Security awareness training shall be conducted at least once per calendar year. Use Information Security approved security controls and data exchange channels. Backups for critical systems and systems that contain production Subscriber Data, Personal Data and/or PII shall be performed on at least a daily basis. © 2020 Palo Alto Networks, Inc. All rights reserved. A security policy … 6.1. A device and/or software that prevents unauthorized and improper transit of access and information from one network to another. Maximum password age is ninety (90) days. As stipulated by the National Research Council (NRC), the specifications of any company policy should address: Also mandatory for every IT security policy are sections dedicated to the adherence to regulations that govern the organization’s industry. Unused channels shall be disabled. Fuel delivery services shall be in place to ensure the continued operation of emergency generators. 8.9.7. A security policy is a strategy for how your company will implement Information Security principles and technologies. 8.11. 8.9.2. 20.1.3. In the rare event that physical media containing Personal Data and PII is approved for use in accordance with this Section 25, the Privacy team will document the applicable details, including the type of physical media, the authorized sender/recipients, the date and time, the number of physical media, and the type of encryption used. 15.4.3. A … Exceptions shall be documented, reviewed, and approved by Information Security. 6.3. 2.2.11. 17.6.1. Exceptions shall be approved by Information Security. 29.1. 24.2. A2:2017- Broken Authentication 9.13. To verify the identity of a user, device, or other entity in a computer system, often as a prerequisite to allowing access to resources in a system. Encryption of data at rest shall use at least AES 256-bit encryption. A9:2017- Using Components with Known Vulnerabilities A documented process or set of procedures to recover and protect a business IT infrastructure in the event of a disaster. 10.1.3. The reissuance of de-activated or expired user IDs for systems or services that process Personal Data and PII shall not be permitted. Board meeting minutes and non-public governance documents; Capitalization table, including supporting details regarding any equity grant; Strategic planning minutes and/or presentations; Compensation for current and past Personnel; Investigation records of current and past Personnel; Current and past Personnel assessments and development plans, including specific scores and feedback; and/or. Users shall shutdown, logout or lock workstations when leaving for any length of time. 2.2.13. 13.1. Configuration of routers and switches shall be documented and align with industry best practice. Disaster Recovery Plan Policy. 8.10.1. Centralized logging configuration The purpose of this policy is to provide a security framework that will ensure the protection of University Information from unauthorized access, loss or damage while supporting the open, information-sharing needs of our academic culture. 23.3. Security Awareness, Vulnerabilities, Weaknesses, Events, and Incidents, 5.20. 15.3. Actions taken by any individual with root or administrative privileges. 16.2. 15.4.5. Disposal of media containing Personal Data so that it is rendered unreadable or undecipherable, such as by burning, shredding, pulverizing, or overwriting. 10.4.5.1. Separation of duties shall exist between development, test, and production environments. 15.1. 11.3. 9.10.5. However, attestation letters and certifications can be provided to demonstrate iCIMS compliance with IT Security Policy. All unused network access points shall be disabled when not in use. Redundant cabling schemes shall be used whenever possible. 17.11. To accomplish this, you need to define acceptable and unacceptable use of systems and identify responsibilities for employees, information technology staff, and supervisors/managers. For this reason, many companies will find a boilerplate IT security policy inappropriate due to its lack of consideration for how the organization’s people actually use and share information among themselves and to the public. Develop all web applications (internal and external, including web administrative access to application(s)) based on secure coding best practice. Network-layer/infrastructure penetration tests. 17.7. 4.3.7. SSIDs and default usernames and passwords shall be modified or removed prior to implementation in a production environment. Minimum of eight (8) characters in length, containing characters from the following three categories: 220.127.116.11. 5.2. 21.5. Control addition, deletion, and modification of usernames, credentials, and other identifier objects. Security policies that are implemented need to be reviewed whenever there is an organizational change. 17.4. security policy to provide users with guidance on the required behaviors. 20.2. 2.2.10. These three principles compose the CIA triad: The IT Security Policy is a living document that is continually updated to adapt with evolving business and IT requirements. The use of non-alphabetic characters (e.g., !, $, #, %) is optional but is highly recommended. 12.2. iCIMS will maintain ISO 27001 certification, or equivalent, ensuring that iCIMS information security management system (ISMS) continues to perform in alignment with the standard. It contains a description of the security controls and it rules the activities, systems, and behaviors of an organization. 9.10.4. Network device for repeating network packets of information around the network. ), unless personnel and/or authorized third parties are connected to the protected corporate network. Ensure that software is released only via production managed change control processes, with no access or involvement by the development and test teams. Application-layer penetration tests. 15.4. Use of defined security perimeters, appropriate security barriers, entry controls and authentication controls, as appropriate. 17.2. Wireless access points and controllers shall not be allowed to connect to the production subscriber network. 2.2.2. Departments within iCIMS responsible for the management of IT systems, including servers, workstations, mobile devices, and network infrastructure. Any removable media or other systems to which the virus shall have spread shall be treated accordingly. 2.2.5. 18.104.22.168. 15.4.4. 2.13. Responsibilities for compliance and actions to be taken in the event of noncompliance. Heuristic anti-virus software (signatureless) can be used, with the approval of Information Security. An Info Technology (IT) Security Policy identifies the foundations and procedures for all people accessing an organization’s IT assets and resources. 22.214.171.124. Ensure appropriate controls are in place to mitigate risks to protected information from mobile computing and remote working environments. All backups shall be encrypted following Data Protection & Encryption Policy for data at rest and in transit. 1.7.3. 1.10. Restricting access to systems and data based on job role or function while ensuring that no additional, unneeded access is granted. 15.2. 1.5. All visitors shall log in and receive the appropriate access card, as necessary, and identifying badge. 4.4.4. System administrators shall act as the final gatekeeper to ensure access is granted appropriate to the identified role. 8.9.4. 24.3. There should also be a mechanism to report any violations to the policy. Network devices shall be patched within 30 days of the release of a critical and or security patch. Defined configurations based on industry best practice; 17.1. Your IT Security Policy should apply to any device used for your company's operations, including employees' personal devices if they are used in this context.. An IT Security Policy can help … 3.6. 8.9. By submitting this form, you agree to our. The voice messages can be played back at a later time. 2.1.8. Access control policy shall limit inbound and outbound traffic to only necessary protocols, ports, and/or destinations. Type of event. Development, test, and production environments shall be segregated. Encryption of wireless networks shall be enabled using the following encryption levels: 1.7.1. Guest Network (isolated from Corporate and Extranet Network): Captive Portal (requires iCIMS Personal to authorize access) with guest required to connect over secure connections (https) for encrypted transit. Ensuring that all personnel with physical data center access to data centers containing PII, SCI or Subscriber Data wear visible identification that identifies them as employees, contractors, visitors, etc. Cookie Settings, Customer Community Redundant air conditioning units shall be in place to ensure maintenance of appropriate temperature and humidity in the data center. 17.8.2. 4.3.4. 29.3. Vendor and partner risk management policies and process shall be defined to verify that vendors comply with iCIMS’ security and policies. Any additional required wireless networks that cannot be addressed by the identified wireless network types above must be approved by Information Security and adhere to data protection and encryption policy. 10.1.2. 2.1.6. Worldwide information service, consisting of computers around the globe linked together. Workstations and Laptops shall be patched within 30 days of a critical and/or security patch release. 16.1. Strict control over the storage and accessibility of media that contains Personal Data shall be maintained. 9.11. 126.96.36.199. 24.1. Data shall be transferred only for the purposes determined/identified in iCIMS’s Data Security & Privacy Statement. 10.4.4. Policies can be monitored by depending on any monitoring solutions like SIEM and the violation of security policies can be seriously dealt with. 9.1. 2.1. Extranet Network (isolated from Corporate and Guest Network): WPA2-Enterprise with PEAP (802.1x w/AES) 28.1.2. 28.2. 20.1. 7.10. Customization of these policies on a per-customer basis is generally not allowed, except for product security control configurations that can be customized, often by the customer, to customer needs. Perform vulnerability testing as a component of QA testing and address any severity 2 or higher findings prior to software release. Shall not be the same as or include the user id. 4.4.2. Corporate Network: At a minimum, WPA2-Enterprise with PEAP (802.1x w/AES) and 2FA using domain joined machines. Less critical systems shall be patched first. A security policy must identify all of a company's assets as well as all the potential threats to those assets. Where required and/or permitted by applicable local law, iCIMS may also conduct background and/or criminal records checks on its employees throughout the course of their employment. 10.1. 18.5. Two-factor authentication for remote access shall be implemented as defined in the access control policy. 1.11. 23.2. 10.3. 1.2. Department. A security policy can either be a single document or a set of documents related to each other. Processes and tools shall be adhered to when creating passwords: 2.1.1 upon a satisfactory background and/or criminal records on! Nkps are supervised audits shall also be it security policy to track: 27.2.1 Organisation ;.... 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